Administration Coordinator ( 1 position )

The Administration Officer coordinates with the administration to serve the best interest of the organisation and the employees.

Duties & Responsibilities
  • To provide an efficient and comprehensive facility management services by supervising the staff involved and optimising their utilisation.
  • Ensure that all assets and equipment are maintained periodically through AMC’s.
  • Manage and maintain stock of office supplies & stationery
  • Prepare regular reports on expenses and office budgets
  • Petty cash management
  • Identify, prepare, and compile necessary data for weekly reports
  • Maintain daily journals, arrange meetings and appointments and provide reminders as needed
  • Maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Arrange travel, hotel and dining arrangements as needed
Experience

Minimum 3 years’ experience as an administrative assistant or executive. Having experience in education and education services sector preferable.

Skills & Abilities
  • Hands on experience of vendor management
  • Exemplary planning and time management skills
  • Proficient with Google Suite (calendar, sheets, Google Docs) and MS Office (word, excel, outlook)
  • Strong organisation skills with a problem-solving attitude
  • Experienced and proficient with tracking data and compiling into reports
  • Exceptional time management skills
  • Excellent communication skills (verbal and written)
  • Proactive, quick learner, willing to take ownership of assignments and see through to successful completion
  • Willingness and ability to readily respond to changing circumstances and expectations
  • Ability to multitask and prioritize daily workload

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